If you're part of a business that needs to destroy documents on a regular basis, it might be tempting to try to do it all yourself. Why pay for document destruction services if you can just buy a big shredder and do everything in-house?
Well, that certainly is an option, but it might not be as cost-effective as you think. There are risks, and expenses associated with in-house shredding that official document destruction services can mitigate. Here are some of the most prominent issues that can come up.
Five Ways In-House Shredding Can Incur Unexpected Costs
1 - Ineffective Shredding
Many in-office shredders only do single-pass strip-cuts, and that is inadequate for actual document destruction. Strip-cut documents are relatively easy to reassemble, and you would still be responsible if miscreants obtained protected information by digging through your trash.
On the other hand, professional-grade document shredders can reduce your files to confetti which is unrecoverable.
2 - High Volume Means Low Efficiency
Few in-office shredders can handle more than a few documents at a time. That means during times of high volume, such as tax season, you could potentially be paying someone a lot of money to stand around feeding paper into the machine all day. And do they have to pick out any staples, paperclips, and other objects? That just adds to your expenses.
3 - No Documentation
In many areas of business, you are required by law to be able to produce official Proof of Destruction that your shredded documents were properly handled. This can be very difficult to accomplish if you're doing it all in-house! On the other hand, professional document destruction services can provide notarized proofs which will stand up to any legal challenge.
4 - Maintenance
Don't forget that shredder will need regular maintenance - particularly if you're putting a lot of stress on it. That just adds further to the extra costs involved in DIY shredding.
5 - Got Computerized Media?
Obviously, you can't put hard drives, discs, or USB sticks through a shredder, and safely disposing of those creates a slew of new logistical challenges. On the other hand, professional document destruction services can handle both paper and computer media.
Get Effective and Affordable Destruction Services
Hot Shred provides safe, confidential, and bonded document shredding to businesses across Texas. Contact us today to discuss how we can help you save money on document destruction.