Corporate document shredding is a necessity for any business that holds confidential information for employees or clients. Failure to shred these confidential documents can result in costly fines or even a regulatory investigation. Here are six tips that corporations need to keep in mind regarding the shredding of confidential documents.
#1 Understand Regulations for your Industry The first step is to understand the various regulations for your industry. These regulations are different for each business, and it is essential to understand the rules related to document storage and how soon you must destroy these records.
#2 Trash Isn't Private Confidential documents must never be thrown away in the trash without being shredded. Any documents in the trash are no longer considered private or protected, which has significant ramifications for businesses. Failure to destroy these documents can open your business to liabilities but using a corporate document shredding company can help your company avoid this dire scenario.
#3 Mark All Sensitive Information A business must understand the importance of recognizing sensitive documents and shred these files once they are no longer in use. Examples of confidential documents are wide-ranging, whether it is identity cards, medical records, resumes, tax forms, or utility bills.
#4 Regular Schedule Shredding documents on a regular schedule will ensure that your business always remains in compliance. Failure to regularly schedule the shredding of confidential documents can result in costly violations.
#5 Digital Data Confidential data isn't limited to paper but can also be found on hard drives. Many companies store electronic information, and it is essential that this data is secure at all times. Once the data is no longer needed, these hard drives should be wiped on a routine basis to ensure that your business always remains in compliance with industry regulations.
#6 Consider Using a Corporate Document Shredding Service One of the most effective ways to keep confidential data from falling into the wrong hands is to use a corporate document shredding service. Hot Shred is a company located in Texas that specializes in document shredding and serves a wide variety of businesses in Central Texas. If you wish to learn more about our document shredding services, feel free to contact us at any time and schedule an appointment today!